WEST LIBERTY GUN CLUB INC.
January 27, 2016
The name of this organization shall be West Liberty Gun Club, Incorporated, hereafter referred to as the Club.
The Primary Objective of the Club shall be the promotion of organized and informal shooting activities with an emphasis on education and public safety. To promote better knowledge of the safe usage, handling and proper care of firearms, as well as improved marksmanship. It shall be our further objective and purpose to promote the development of honesty, responsibility, good fellowship, self-discipline, team play and self-reliance, which are essentials of good sportsmanship and the foundation of true patriotism.
- The Club shall be bound and obligated by any legal agreement or covenants entered into by the Club or its official representatives
- As a strong proponent of organized shooting sports and the rights guaranteed to Americans by the Second Amendment to the Constitution of the United States, the Club will make every effort to maintain continuous institutional memberships in the National Rifle Association of America and the Iowa State Rifle and Pistol Association, as well as other organizations which promote the shooting sports, firearms safety or firearm education at the discretion of the Board of Directors.
1. Any individual who may legally possess a firearm in the State of Iowa may apply to become a member of the Club by completing a membership application, signing an agreement to obey all Club rules, policies, and safety procedures, signing of a waiver of liability document,, and payment of the appropriate Club membership dues.
- All new members except as defined in Article III, Section B are considered “Provisional Members” until they successfully complete a basic firearms safety course and orientation session prescribed by the Board of Directors, successfully complete the Membership Quiz, and sign an agreement to obey all Club rules, policies, and safety procedures. Said safety course/Club orientation will be offered monthly or as needed.
- Membership types are defined in Article III, Section 7. (A) & (B)
- The club will not discriminate in the admission of new members on the basis of race, creed, national origin, gender, sexual orientation, disability, or any other characteristic, except as described herein.
- The Club retains the right to revoke the membership of any member who violates club rules, policies, or safety procedures, or intentionally damages club property.
- Membership in the National Rifle Association of America is required of all members of the West Liberty Gun Club with voting privileges.
- The following membership types shall be recognized by this organization: MEMBERSHIP WITH VOTING PRIVILEGES
(NRA Membership Required successfully complete a
basic firearms safety course and orientation session)
- Regular Membership: For persons 18 years of age or older who are ineligible for reduced-cost membership types, or who wish to have voting privileges. Benefits include voting participation in the election of officers and board members, access to club ranges and facilities except during scheduled events, maintenance windows, and during the night hours when the club is closed, membership card, and a monthly newsletter.
- Regular Work Membership: For persons 18 years or older who have documented at least 12 hours of work at or for the benefit of the Club in the previous 12 months. Regular Work Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership, but pay a reduced rate of membership dues, as established by the Board of Directors.
- Senior Membership: For persons 65 years of age or older. Senior Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership, but pay a reduced rate of membership dues, as established by the Board of Directors.
- Senior Work Membership: For persons 65 years of age or older who have documented at least 12 hours of work at or for the benefit of the Club in the previous 12 months. Senior Work Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership, but pay a reduced rate of membership dues, as established by the Board of Directors.
- Associate Membership: For persons whose spouse is a Regular, Regular Work, Senior, or Senior Work Member. Associate Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership, but pay a reduced rate of membership dues, as established by the Board of Directors.
- MEMBERSHIP WITHOUT VOTING PRIVILEGES
(NRA Membership NOT required)
- Junior Membership: For persons 18 years old and younger. Junior Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership, except as follows: Junior Members must be accompanied by an adult at all times unless a special privilege card has been issued or is involved in sponsored activity while on club property; Junior Members are not issued the combination for access to club property; and Junior Members may not stand for election to any club office or vote in elections. Junior Members pay a special reduced rate for membership dues, as established by the Board of Directors.
- Junior Work Membership: For persons 18 years old or younger who have documented at least 6 hours of work at or for the benefit of the Club in the previous 12 months. Junior Work Members enjoy the same rights, privileges, benefits, and responsibilities of Junior Membership, but pay a special reduced rate for membership dues, as established by the Board of Directors.
- Collegiate Membership: For persons age 19-21 (inclusive) who do not desire voting privileges. Collegiate Members enjoy the same rights, privileges, benefits, and responsibilities of Regular Membership except they may not stand for election to any club office or vote in elections. Collegiate Members pay a special reduced rate for membership dues, as established by the Board of Directors
- Professional Membership: For Law Enforcement and Private Agencies to purchase memberships for their employees who wish to participate in training events organized and operated by their employers and use club facilities for training purposes. Professional Members enjoy all rights, privileges, benefits, and responsibilities of Regular Membership except they may not stand for election to any club office or vote in elections. Professional Members are required to observe all club policies and safety procedures, including successful completion of the safety course/orientation session and Membership Quiz. Professional Members pay membership dues as established by the Board of Directors.
- Daily/Event Membership: For persons who wish to participate only in a specific club event or use club ranges and facilities for a period not to exceed one day, when a club-approved Range Officer is on duty supervising the event or facility. Daily/Event Members are required to check in upon arrival with the director of a sanctioned event or match, or with the Range Officer on duty, and sign in as a user of the facilities if not participating in an organized match. Inexperienced shooters are required to obtain assistance and supervision from the Range Safety Officer on duty before handling, loading, or discharging firearms. Daily/Event Members are afforded no specific rights or privileges, and are not required to complete an Application Form or to take the Membership Quiz. However, they are required to know and observe all club policies and safety procedures. Daily/Event Members pay a special reduced rate for membership dues for a maximum of one day of usage, as established by the Board of Directors.
- Provisional Membership: All new members of the Club except Junior, Junior Working, Professional, and Daily/Event members are considered Provisional Members upon joining the Club, and remain so until they successfully complete the safety course/Club orientation as prescribed by the Board of Directors.
Provisional Members may only make use of Club facilities during the hours open to the public, under the supervision of the Range Officer(s) on duty, or during sanctioned and supervised matches.
However, Provisional Members using the Club during public hours are exempt from paying the daily range use fee.
Provisional Members are required to know and observe all Club policies and safety procedures, and they may not stand for election to any Club office or vote in elections.
Upon successful completion of the safety course/Club orientation, including completion of the WLGC Membership Quiz, and obtaining NRA membership, Provisional Members’ status is changed to their appropriate membership type.
MEMBERSHIP TERMS AND DUES
- All membership dues except Daily/Event Memberships will be paid on an annual basis commencing on the first day of October, and subject to renewal on the first day of October each year thereafter. Dues for memberships not started in October shall be prorated the appropriate amount to make the membership renewable on the first day of October each year thereafter.
- The board may make exceptions to this policy on an individual case-by-case basis in special circumstances (i.e. conferring honorary Life Membership, etc.)
- The Board of Directors shall establish the dollar amount of all annual dues and other fees. The board should also review these dues and fees on an annual basis.
- No member of the club in arrears shall be eligible to use club ranges or other facilities, stand for election to club office, vote in club elections, or enjoy any other of the privileges or benefits associated with membership.
- No member of the Club with dues/membership in arrears shall be eligible to use Club ranges or other facilities, stand for election to Club office, vote in Club elections, or enjoy any other of the privileges or benefits associated with membership.
- Any member whose active membership has lapsed for a period of one year or more, who wishes to re-establish membership in the Club, and who has not previously completed the safety course/Club orientation, will be considered a Provisional Member upon reinstatement, and required to successfully complete said course before graduating to another membership type.
- Annual Meeting: The annual meeting of the full membership of the club shall be held during the month of September each year, at which time the membership will elect officers and directors. If for any reason the annual meeting cannot take place at the time fixed, it shall be held within a reasonable time thereafter, but not later than December 31, and the officers and directors shall remain in office until their successors have been elected.
- Monthly Meeting: The club’s regular monthly meeting of the Board of Directors shall be held at a regularly scheduled time, as set by the Board. It shall be used to conduct the club’s regular business and affairs. The monthly meeting shall be open to all members. Members are ineligible to vote on regular business matters, but may express their opinions and ideas to the Board.
- Special Meetings: A special meeting of the club membership may be held at any time upon the call of the President, or upon the call of a majority of the members of the Board, or upon a written request, signed by no less than 20% of the voting membership, stating the object or purpose of the proposed meeting. Notice of time, place and object of any special meeting shall be given all officers, directors and members in good standing, in writing by electronic or U.S. mail, not less than fifteen (15) days prior to the date fixed for the holding of the meeting. The place of such special meeting shall be fixed by the Board. At all special meetings, the vote of the Board on all matters will be binding.
- Quorum: Those members present shall constitute a quorum at the annual meeting of the club. Six members of the Board and elected officers shall constitute a quorum for any monthly or special meeting.
- Procedure: All annual, monthly, and special meetings shall be governed by Robert’s Rules of Order.
Officers and Board of Directors
- The affairs and business of the Club shall be managed and administered by a Board of Directors (hereafter referred to as the Board) as described herein.
- The Board shall consist of not more than eleven individuals, including not more than five officers and not more than six at-large directors.
- The officers of this club shall be a President, Vice-President, Secretary, Treasurer, and Chief Range Officer. (The offices of Secretary and Treasurer may be combined if appropriate.)
- Officers shall be elected by a majority vote by ballot of the voting members present at the annual meeting of the club and shall hold offices for one year or until their successors are elected.
- Also at each annual meeting, three at-large directors shall be elected by a majority vote by ballot of the voting members present Each director shall hold office for a term of two (2) years, there being six (6) directors in all.
- The officers herein provided for shall constitute an Executive Committee, and the affairs of this club shall be managed by said Executive Committee and the Directors, acting jointly as a Board of Directors (hereafter referred to as the Board),
- The Board shall have the power to make and enforce all such reasonable regulations and policies for the management of the Club as may deem best and to alter the same at will.
- The Board shall have authority to provide general supervision and maintain control of all activities of the Club.
- Special meetings of the Board may be held at any time on the call of the President, or on demand, in writing to the Secretary, by three (3) members of the Board. Such meetings can be closed to the general membership if deemed necessary by the President or Board members calling the special meeting, insofar as is permissible by law.
- Resignation of any Officer or Director may be accepted by a majority vote of the remaining members of the Board.
- A vacancy on the Board may be filled by a majority vote of the remaining members of the Board. Officers or board members who are appointed by a majority vote of the remaining members of the Board shall be appointed only to fill out the remainder of the current term of the person they are replacing, after which they may be nominated and stand for re-election as provided in paragraph 4. above.
Duties of Officers
- President: The President shall preside at all meetings of the club and of the Board, insofar as he/she is able. The authority to preside at meetings shall pass to the Vice President, Treasurer, or Secretary, in that order, in the absence of the President. The President functions as a regular member of the Board, and may introduce business at all meetings, but shall not vote on any Club-related matter (other than in Club elections) except in the event of a tie, at which time the President’s vote shall be cast to break the tie. The President shall also present a report on the activities of the Club during the previous year, each year at the annual meeting.
- Vice-President: The Vice-President shall perform the duties of the President in his/her absence or at his/her request.
- Secretary: The Secretary shall conduct all official correspondence on behalf of the Board and be responsible for the proper preparation and forwarding of all reports required of the Club He/she shall notify the members of the Board of all meetings and shall notify all members of special and annual meetings as required in Article V. He/she shall maintain an accurate listing of the club’s membership, keep a true record of all meetings of the Board and of the Club and have custody of the books and papers of the club, except the Treasurer’s books of account. At any meeting, in the absence of the Secretary, the President will appoint a voting member to temporarily perform and carry out the duties of the Secretary.
- Treasurer: The Treasurer shall have charge of all funds of the club and place the same in such bank as may be approved by the Board. Such money shall only be withdrawn by check signed by the Treasurer (or Secretary in the Treasurer’s absence) and for the payment of such bills as shall have been approved or authorized by the Board. The Treasurer shall keep an accurate account of all his/her transactions and render a detailed report with vouchers at any meeting of the Board when requested and an annual report to the organization at its annual meeting. The treasurer shall be responsible for re-affiliating the club annually with the NRA, the Iowa State Rifle and Pistol Association, as well as any other sanctioning body to which the Club belongs. He/she shall also be responsible for completing and submitting any and all necessary forms or other documents pursuant to United States, state, and local taxation laws on behalf of the Club.
- Chief Range Officer: The Chief Range Officer shall have charge of all matters relating to safety on the Club property. He/she is responsible for the supervision of all Range Officers, including scheduling their work times, notifying them of their work schedules, providing pertinent information about changes in procedures or policies, verifying that they have appropriate NRA certifications, training as necessary, and recruiting new Range Officers when needed. The Chief Range Officer is also responsible for maintaining a master calendar for Club usage, including the scheduling of matches and all other events taking place at the club.
Suspension, Expulsion, or Removal From Office
1. Removal From Office
- Any officer or director may be removed from office for reasonable cause, by a two-thirds vote of the voting members present at any special meeting called for this purpose.
- No vote on removal may be taken unless at least fifteen (15) day notice in writing shall have been provided directly or by electronic or postal mail to the accused officer or director, all members of the Board, and all voting members, stating the reason(s) for his/her proposed removal and the time and place of the special meeting at which voting on his/her removal is to take place.
- At such special meeting the officer or director in question shall be given a full hearing and every opportunity to defend him- or herself. At the conclusion of testimony, a vote will be taken among all voting members present, with at least a two-thirds majority of affirmative votes required for the removal of said officer or director.
- Suspension or Expulsion
1. Any member may be suspended or expelled from the Club for any reasonable cause deemed sufficient by the Board, by a two-thirds affirmative vote of the members of the Board present at any regular or special meeting.
2. No vote on suspension or expulsion may be taken unless at least fifteen (15) day notice in writing shall have been provided directly or by electronic or postal mail to the member, stating the charges preferred and the time and place of the meeting of the Board at which such charges will be considered.
3. At such meeting the member under charges will be accorded a full hearing.
4. Expulsion shall be deemed to mean a permanent severance of ties between the expelled party and the Club.
5. An expelled person whose membership is terminated is forbidden to trespass on or make use of club- owned or leased property.
6. Suspension carries the same consequences as Expulsion, but for a fixed period of time as determined by the Board.
7. At the conclusion of the suspension, the suspended member’s previous membership status is regained, along with all rights, privileges, benefits, and responsibilities attached thereto, unless additional specific conditions or sanctions are imposed by the Board at the time of the suspension.
- If said charges are made against an officer or Board member for the purpose of removing him or her from office, the notice must be sent to all voting members of the Club.
- The President will call a meeting of the Board as soon as practical to hear the charges, and The Secretary will provide at least fifteen (15) day notice of the meeting to each member of the Board and to the accuser and to the accused, such notice shall be in writing, sent by electronic or postal mail, and will include a true copy of the charges and of the supporting affidavits and exhibits.
- Charges shall be submitted in writing, clearly stating the facts of the case, and accompanied by all affidavits or exhibits, which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the Board.
- Charges against any officer or director or member may be preferred by any member of the club.
- Any member suspended or expelled by the Board may present an appeal to the full voting membership of the Club.
- Such appeal shall be made in writing to the Secretary within 10 days of the suspension or expulsion who will then notify the Board of Directors.
- The President will call a special meeting of the club as soon as practical for the purpose of acting on the appeal.
- The Secretary shall give at least fifteen (15) day notice in writing, via electronic or postal mail, to all voting members of the Club stating the date, time, place and reason for such special meeting.
- At the meeting of the full Club the Secretary will read the original charges, the supporting affidavits, and will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Board at which the charges were heard and action taken.
- A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the voting members present, and a two-thirds vote shall be required to reverse the action of the Board.
USE OF THE CLUB GROUNDS AND/OR CLUB PROPERTY
1. The use of any Club grounds/ property for remuneration by any for profit individual or group without written consent of the Board is expressly prohibited
2. Rental or usage of any Club grounds/ property by organizations or members, must be approved by the Board
3. Rental or usage of any Club grounds/ property by other Clubs or nonmembers must sponsored by a Regular member in good standing and be approved by the Board
2. Storage on Club property
- No person or group shall store or cause to be stored any items, material, or equipment on Club Property without written consent from the Board
- Equipment and material may be stored on Club property in designated areas for the use of the general membership
- Some equipment and/or material may require proper training prior to use by the general membership
- Equipment and material not for use by the general membership must be stored in an area approved by the Board apart and separate from Club equipment and/or material
- All sanctioned competitions held by the club will be governed by the rules and regulations established by the sanctioning body overseeing that sport.
- Any proposed amendments to these by-laws may be introduced by any member of the Club at any regular meeting or special meeting called for that purpose.
- Any proposed amendments must be approved by the Board after which they must be acted upon by the Club membership at a regular or special meeting called for that purpose
- A copy of the proposed Board approved amendments must be sent to each club member by electronic or postal mail at least ten (10) days prior to the regular or special meeting called for that purpose.
- The proposed Board approved amendments shall be read by the Secretary at 2 (two) consecutive meetings prior to being voted on by the members present at the regular or special meeting called for that purpose.
- A two-thirds (2/3) vote of the members present at the regular or special meeting called for that purpose will be necessary to pass the proposed Board approved amendment(s).
- After a favorable vote by two-thirds majority of the voting membership present at the regular or special meeting called for that purpose, and said meeting having been announced to the Club membership under the provisions of Article V, and Upon signature of all members of the Board of Directors, these by-laws shall be considered accepted and ratified by the West Liberty Gun Club.
- Accepted and ratified amendments are effective and in force immediately upon signature by all members of the Board
- These by-laws supersede and replace all previous by-laws of the West Liberty Gun Club.
The signatories below hereby affirm and adopt these by-laws for the West Liberty Gun Club
Bruce Guither , President date Warren Bishop, Vice-President date
Arnie Hart, Secretary date Al Wicks, Treasurer date
Jim Amlong, Chief Range Ofcr. date Doc Stock Director date
Don McConnel Director date Doug Carden Director date
Ian Wicke Director date Bob Jensen Director date
Bob Streets Director date